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01.02.07
Choosing The Right Project Management Software
 By
Mark Kenny
Project management continues to become an important and popular topic today. This is understandable because project management done correctly will help an organization get better at what it does, and make it more competitive.
Project management software is one of the tools that organizations use to help implement project management. This article provides a five step process for choosing the right project management software.
Step 1: Determine the goals that you are trying to accomplish
It is vitally important that you determine what it is that you are trying to accomplish. Implementing project management software is not the same as implementing project management. You will need to identify what you are trying to accomplish so that you can not only choose the right software, but also implement the right processes to accomplish those items effectively in conjunction with the software.
One of the best ways to do this is to get feedback from others and identify two to three key problems that you need to solve, such as a lack of communication, key items slipping through the cracks, a lack of innovation, or constantly "fighting fires." After that, create some key business cases that will help you solve these. A business case is a process that you will perform, in this case with the software tool (i.e. "create a project from a standardized template to reduce missed steps," or "viewing all active projects to foster communication"). A good vendor will give you guidance on matching your problems with good business cases if you are having trouble.
Step 2: Generate a list of products
Despite the breadth of available tools, project management software can be broken down into four main categories. Determine the appropriate tool category, and then generate a list of products in that area by performing an Internet search and reviewing web sites.
1.Existing in-house software: this refers to existing in-house tools such as Microsoft Excel that could be used to facilitate project management.
2.Individual software: this refers to purchased tools to manage individual projects by an individual person.
3.Medium-sized systems: this refers to tools that are designed to be a central project management system for small to medium sized organizations that contain some of the features, but not all of the complexity of a high-end system (these may be hosted by the vendor or installed by you).
Continue reading this article.
About the Author:
Mark Kenny is the founder and President of Team Interactions, Inc., a company based in Southern California focused on helping organizations get things done through better project management, including the set of EnterPlicity project management services and solutions. He can be reached at mkenny@teaminteractions.com.
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